School Community Council

Minutes 

Wednesday, September 20, 2023

In attendance: Lance Robins, Julie Clark, Kendal Welker, Maria Jones, Sara Anderson, Andrea Linton, Eva Pena, Josh Nelson

1. Welcome to Heritage Community Council

2. School Safety

   1. We want to invite parents to attend meetings to help ensure that we have a safe school environment.

3. Information is distributed via weekly emails, the school newsletter, and the website:

   1. Contact person for website issues: Shalayne Merrill

   2. https://www.ccsdut.org/heritage

4. Review last year’s membership

   1. Kendal Welker (Parent, Chair)

   2. Ali Olsen (Now Ali Kunz, Teacher, Vice Chair) 

   3. Andrea Linton (Parent)

   4. Kiley Mathis (Parent, did not complete the year)

   5. Ysabel Segovia (Parent)

   6. Sara Anderson (Parent)

   7. Melisa Richardson (Parent)

   8. Maria Jones (Teacher)

   9. Lance Robins (Principal)

5. Review this year’s membership

   1. We discussed how we need at least a two parent majority over school employees. We will contact the state to see how many parent seats we are allowed to have. We have not confirmed Melisa’s interest in participating this year, so between that and what the state says, Melisa and Andrea’s positions are not yet confirmed.

   2. The council voted unanimously for Kendal to be chair and for Sara to be vice chair.

   3. Kendal Welker (Parent, Chair)

   4. Sara Anderson (Parent, Vice Chair)

   5. Julie Clark (Parent)

   6. Maria Jones (Teacher)

   7. Lance Robins (Principal)

   8. Possible Members:

      1. Melisa Richardson (Parent)

      2. Andrea Linton (Parent)

6. SCC training date

   1. Tuesday, October 3, from 6 pm - 7 pm on Google Meet (link has not yet been sent)

   2. We will check to see if it’s recorded.

7. This year’s budget

   1. Total estimated available funds for 2023 - 2024: $106,987.00

   2. Software: $4,800.00

   3. Technology-related supplies: $26,800.00

   4. Salaries and benefits: $55,264.00

   5. Books, eBooks, online curriculum/subscriptions: $4,123.00

   6. Contracted services: $16,000.00 - we will check to see if we can use this funding for aides

8. Timeline (handout was distributed)

   1. We normally meet on the second Wednesday of the month, but it will be on the third Wednesday next month because of UEA. 

   2. On October 18, we will make sure the school website meets requirements. We will adopt rules of order and procedure, review the School Land Trust Plan and TSSA, and discuss the teacher survey. We will make sure our digital citizenship plan, fall notifications, and council appointments are in place. By October 18th we must have completed the following items for the School Land Trust:

      1. Principal Assurance

      2. Council Membership and Signature Form

      3. Final Report from last school year

   3. On November 8, we will review testing data from the previous year, discuss Reading Counts, and Safe School information.

   4. On December 13, we will discuss the new School Land Trust budget, plans to spend the money, and our school professional development plan.

   5. On January 10, we will discuss the budget to date, the school safety and SNAP plan, school business, the Teacher and Student Success Plan, and the digital citizenship plan. We will discuss academic data and academic needs that we need to address. The final report on last year’s implementation, expenditures, and measurement results must be entered on the School Land Trust website between January 15 - February 5. The UPEFS school level financial data will be published and school trust expenditures will be uploaded into the School Land Trust website.

   6. On February 14, we will discuss school testing data, discuss the academic needs of the school, community business, and we will discuss assessments in math, science, and language arts. The district will review the final reports and post them on the School Land Trust website after February 5th. USBE staff will review at least 30% of the final reports to determine compliance and to ensure that expenditures were made according to the approved plan.

   7. On March 13, we will discuss the school improvement plan, school information, TSSA funding, and counseling items.

   8. On April 10, we will approve the School Improvement Plan, discuss the Trust Lands Plan, and enrollment projections.

   9. On May 8, we will discuss this year’s community council, and review test and assessment data (CFA, SLO, RISE, and other summative assessment data). We will also discuss the parent and student survey. We will make preparations for next year.

9. Other items

   1. AMITY Intern update:

      1. There are three AMITY interns in our district

      2. Lucia Tercedor Moreno (Spain) is living with the Crums

      3. Eva Pena (Spain) is living with the Andersons

   2. SCC Information Letter to Heritage Elementary Families:

      1. Dear Heritage Elementary School Parents/Guardians: What a wonderful time of year! We are all excited about this new school year. One item of business we want to make you all aware of, is we have a few seats in our School Community Council that are up for re-election (for the 2023-24 school year. If you would like to be a part of this process please contact our principal, Lance Robins (lance.robins@ccsdut.org) or Parent Chair Kendal Welker (kendal@thewelkers.com) by, September 8th 2023. School Community Council meets once a month, on the 2nd Wednesday, from 4:00-5:15 PM.  If you are interested in serving on our community council, please reach out to us. State law requires that an election be held for community council positions if the number of interested candidates exceeds the number of vacancies.  If an election is necessary, more information will be provided and ballots will be available in our office.  Thank you for your support of our school.  We look forward to a great year.

Sincerely,

Heritage Elementary School Community Council

3. Bond proposal informational meetings, times, dates and locations:

   1. Upcoming Informational Meetings

      1. Oct. 23rd at 6:30 pm - Sky View High School

      2. Oct. 25th at 6:30 pm - Mountain Crest HS

      3. Nov. 6th at 6:30 pm - Ridgeline HS 

      4. Nov. 8th at 7:30 pm - Green Canyon HS

   2. Kendal has a PowerPoint presentation with information about the bond that she will email to us, and we can distribute to anyone that wants it. The SCC council was asked to learn more about the bond.

   3. Sixth grade would go to middle school.

   4. Bond Informational Meeting for Staff:

      1. For all school employees and PTA Board. 

      2. Thursday, October 26th at 3:40 pm in the gym 

4. Next meeting is on Wednesday, October 18, 2023 at 4:00 pm in the conference room. The Bond Information Committee will give a presentation. 

5. We discussed funding our AMITY Interns with our TSSA money next year. School Land Trust Funding must be academically related. There are no restrictions with TSSA money. It might protect the program if there is as little friction as possible. We get a full teacher with AMITY Interns, so they really benefit the school. 

6. We are interviewing for aide positions. We hired substitutes. 

7. Our previous literacy facilitator, Mindee Larsen, was moved to Wellsville. We now have Brian Heinsohn. He will help with literacy and math, and he works full time. 

10. Thanks for Attending

1. Motion to Close Sara Anderson 2nd Julie Clark

School Community Council

Minutes 

Wednesday, October 18, 2023

In attendance: Lance Robins, Kendal Welker, Maria Jones, Sara Anderson, Melisa Richardson, Julie Clark, Andrea Linton, Carol DeFriez, Shalayne Merrill, Eva Pena, Tim Smith, Jeff Nielsen, Scott Rigby, Austin Brandley

1. Welcome to Heritage Community Council

2. Approve the last meeting’s minutes

   1. Motion to approve 

1st Kendal Welker 2nd Julie Clark

3. Review this year's membership and take attendance.

1. Kendall Welker (Chair-Parent)

2. Sara Anderson (Vice Chair-Parent)

3. Julie Clark (Parent)

4. Melisa Richardson (Parent)

5. Maria Jones (Teacher)

6. Lance Robins (Principal)

7. Andrea Linton (Secretary, non-voting)

4. Bond information presentation (Tim Smith)

   1. Information is available on this site.

   2. The slides from the presentation are on this site.

   3. The school district serves 27 communities, with nearly 20,000 students at 25 schools. There are also many additional students within the boundaries who are currently home-schooled or who take online school, so the numbers would be even higher with these students.

   4. In 2013 a $129 million bond was passed to address things like new high schools, seismic upgrades, new elementary schools, and the conversion of middle schools to elementary schools. The board has been aggressive with refinancing and saved the district 12 million dollars.

   5. The district has had over 4,000 new students since the last bond, which is the equivalent of almost one elementary school per year. The board uses a population study from Utah State University whenever it looks at new bonds. The study has been pretty accurate in predicting growth in the valley. The birth rate in the valley has dropped, and kindergarten student numbers have been lower in the past three years. Most of the growth in the valley is due to migration. They expect growth to level off in 4-5 years.

   6. Twelve schools in the district are over capacity. The district uses 38 portable classrooms.

   7. This bond would provide all-day kindergarten for all the schools. The state has funded all-day kindergarten. It is fully operational in 6 schools in the district, partially available in 6 more schools, and it is not available in 5 schools. It is difficult to tell some communities that they don’t have access to all-day kindergarten.

   8. The district has a building task force. Board members nominated 2-3 members from their communities to join the district members on this task force. Their task was to resolve over-capacity problems, provide all-day kindergarten, meet the needs of the community, plan for growth, and find a better solution for how the middle schools feed into the high schools.

   9. The building task force recommended a solution to the problem: build two new middle schools in Nibley and Hyde Park. 

   10. Advantages of this solution: Sixth grade would be moved to middle school, capacity problems would be addressed, all communities would have access to all-day kindergarten, middle school students would all go to the same high school which is not the case now, tax rates would not be raised, and it would allow for future growth.

   11. The new middle school in Hyde Park would look like a scaled-down version of Ridgeline. It saves money on architect fees if the district reuses building plans.

   12. The new middle school in Nibley would be located next to Heritage. The district is doing a traffic study to make sure everything is in line. They’re going to flip the field that is shown in the presentation so that it’s further from 3200 S, and they’ll put parking next to 3200 S. There will be a road that will exit behind Heritage and there will be a sidewalk to the south field. The existing east parking lot at Heritage will get more spaces, and there will be a big parking lot for the faculty to the east, with more faculty parking to the north. Buses will come from the northwest and will go through the north faculty parking lot. They found that fewer parents drop off students in middle school than in elementary. The middle school students would all go to the same high school.

   13. There was a comment that it is very important to parents of students in the DLI program to know what schools DLI students will go to. Tim said the district discussed the DLI program extensively, and one proposal was that the DLI programs could combine at Cedar Ridge and Spring Creek as magnet schools. The advantage of this is that there would be less competition between students in and out of the program, but a disadvantage could be that some parents would need to drive more. The district wanted this to be decided by the community and not be part of the bond. Logan City School District put both DLI programs in one school and they like it, so the Cache County School District has been talking with them about this. There was a comment that if both DLI programs were in one school, it would cause more traffic and more driving. Tim said that the district currently will take DLI students on a bus if the parents drop them off at a bus stop. There was a comment that the DLI program may not be worth it to some parents if they have to drive. The district felt it shouldn’t be tied to the bond and that the parents should talk it through.

   14. The new elementary school in Hyde Park will use the same model/floor plan as Heritage.

   15. Spring Creek will be an elementary school, and there was a comment that this school’s design could potentially work well for a magnet school. Changing Spring Creek to an elementary school would allow for growth. 

   16. Nibley City expected growth, but they lost 56 students this year.

   17. There is no specific plan for the DLI program. The magnet school idea is just a proposal and only a proposal. The discussion would happen after the middle schools are built. 

   18. The district is aggressive with school safety. They replaced intercoms and put access controls in all of the elementary schools. They have already seen examples in the valley where it was good that the front door was locked. They added access controls that allow the principal to lock down a school, they added cameras in elementary schools, and they will continue doing this no matter what happens with the bond. They have an emergency response system that will connect with dispatch. If there are safety deficits, they would like to use bond money. They’d like vestibules inside so that people can’t bypass the office when they enter. If they can eliminate portables with this bond, kids won’t be outside, and it would be safer. 

   19. The district applied for a state safety grant. A question was asked which safety upgrades will be addressed with grant funds or bond funds. All 25 schools applied for funds. Only about 200 schools in the state applied for the 72 million grant, so there is a good chance we’ll get it. The district has 4 to 5 priorities that the schools could choose from. Schools chose between reinforced glass and cameras/intercom/PA system upgrades. It will cost about $200,000 to upgrade to reinforced glass at Heritage. The district would get about $4 million if all projects were funded. 

   20. If the bond resolution is approved, it will be paid off over 20 years. The tax rate would not be raised. It would just commit the community to pay for additional bond years. If they do nothing, the current bond would be paid off in 7 years, and taxes would be lower after that. This bond extends the commitment for 20 years. The district is in good shape because of refinancing, so there is no tax rate increase related to this bond. The tax rate can remain at current or at lower levels. The district will build the buildings without increasing taxes. Taxes only increase if the taxable value of a property increases, otherwise what a property owner currently pays would not increase. On the ballot, the district is communicating that property owners are already paying these taxes. The community would just pay for a longer time. For example, an average home pays $234 for the debt because the average home in the valley is valued at over $500,000. If there was no debt, the property owner would keep that $234. We currently have the lowest tax rate since 1997.

   21. The district will not need new teachers, but they’ll need new administrators, custodians, and secretaries, and they will need to pay for utilities.

   22. They discussed trading property in Nibley, but the mayor didn’t have a piece of property large enough to trade. It made sense to build on the land next to Heritage that they’ve already paid off. The PTA’s concern was school safety and middle school students mixing with elementary students. The two schools would have staggered times, so most middle school students would leave before the elementary school students get out. Melisa commented that she worked in a situation where an elementary school was next to a middle school, and she saw no problems.

   23. What happens if the bond doesn’t pass? Portables are expensive, and the district can only put so many on a site, so they may have to move to a year-round schedule. About half of the buildings don’t have air conditioning, which would cost about $35 to $45 million to add. The district did year-round school before, and it was not popular with teachers or parents, but the district can’t continue to operate like this. In addition, they may not be able to provide all-day kindergarten without the bond. A survey showed that 70% of parents wanted 6th grade in middle school. Melisa asked how many parents wanted all-day kindergarten. Tim said 94-96% of parents opt into all-day kindergarten when it is offered in the state. Parents will still have the option for half-day kindergarten. Melisa wondered how kindergarten is managed. Julie said that in Millville Elementary, they have two full-day kindergarten teachers, and one teacher that teaches half and half.

   24. Sara asked about the capacity problems in Hyrum. Canyon Elementary is at about 103-108% capacity. There would be modest school boundary changes, and the district would work it out with the parents. 

   25. The district currently allows Millville students to go to Spring Creek because it’s closer even though it’s over capacity.

   26. Melisa asked what other groups were asking about the bond. Tim said the most common question was “When?”. The construction team and architect have already been hired. They would start next summer, and they hope to have the middle schools open in the fall of 2026, with the elementary opening a year afterward.

   27.  It will be mostly mail-in votes this year, and the district encourages everyone to vote. Voting day will be November 21 this year.

   28. The 6th-grade DLI would change from 3 hours of Spanish to 1 hour if it moved to middle school. 

5. The school website is up and running

   1. Contact person for website issues: Shalayne Merrill

   2. https://www.ccsdut.org/heritage

   3. They’re doing an audit in two days, we’re set to go. Ours looks very good. 

   4. We need to vote on the new rules of order and then it will be posted on the site.

6. Safety week is October 30 - November 3 (Carol DeFriez, PTA representative, discussed activities )

   1. The PTA is still working out the details. They would like a fire truck to come to the school.

   2. October 30 - Students will wear neon

   3. October 31  - Students will wear Halloween costumes

   4. November 1 - Crazy hair day for internet safety

   5. November 2 - Students will wear purple for mental health

   6. November 3 - Students will wear red for drug safety

   7. This information will be in the school newsletter that will be distributed soon.

7. School Land Trust reports

   1. Due October 30, 2022

   2. Principal Assurance has been completed

   3. Council Membership has been completed

   4. All reports are listed on the school website

   5. Additional report information is available at the School Land Trust website

8. Front entry doors

   1. The doors have been locked all school year, and a camera has been installed.

   2. We have people here working on our doors right now. We’ll have the capacity to lock all doors from our office or the district office. All our FOB readers will be replaced. All entrances to the school will have central control to lock and unlock. We should have FOB readers at all entrances.

   3. One portable will have a FOB reader. The portables are always locked.

9. Rules of Order

   1. The council needs 4 members present for a quorum to conduct business

   2. There is no cap on the number of terms a person can serve if they are reelected. Each member has a two-year term before their seat goes up for reelection.

   3. Kendal made a motion to approve the new rules of order. Julie seconded the motion. Everyone was in favor. Nobody was opposed. The motion was passed. 

   4. The council didn’t expand the number of seats to more parents because the council would have to fill those spots every year, which could be problematic if there was little interest. Anyone can come to the meetings, they just won’t be a voting member. The meetings are open to the public. The PTA works the same way. People can comment, but the members vote. 

10. School Land Trust budget year to date

    1. Roll-over funds: $3,890

    2. Allocation: $106,988

    3. Total budget: $110,878

    4. Amount used: $35,652.30 - this was used for technology, and now we will use funds on paraprofessionals

    5. Amount left: $75,225.70

    6. Percent remaining: 67.85%

11. School information

    1. Information is delivered through the PTA newsletter, the school website, and weekly emails.

    2. Halloween

       1. Students will be encouraged to dress up as their favorite book characters. Students are required to follow the dress code.

       2. No masks, no weapons, no glitter

       3. Students need to be able to get in and out of their costume by themselves

       4. More information is available on Heritage’s website.

12. School Grade

    1. We still don’t have a grade, but they gave us performances

    2. We are exemplary in growth

    3. We are commendable on achievement

    4. English learner progress is in development right now. We need to help these learners on a growth path.

13. Safe Routes Utah (replacing SNAP, Student Neighborhood Access Program) 

    1. For updated information about routes to help students get to and from school safely, please see the Safe Routes Utah website.

    2. A link to Safe Routes Utah is also available on the school website.

    3. We have two guards at the roundabout west of the school, and we have a crossing guard to the east of the school on 3200 S. Stop signs are listed on this website.

    4. We have a safe route from the back of the school that often gets overlooked. 

    5. We don’t have a fence on the east side of the property

    6. We want to watch this and improve our routes when we can. This is important to Heritage’s school community council. 

    7. We update these routes and make changes. 

    8. We would like to move the crossing guard on 800 W and 3200 S in front of the school, but we have to wait until there is a sidewalk on the other side of 3200 S. That would make it a 20 mph zone in front of the school.

    9. We have crosswalks alongside 3200 S, but we want students to cross further north where Heritage teachers serve as crossing guards. It’s working well. The teachers are great for providing this service and parents appreciate it. 

    10. Sara commented that kids ride their bikes on 3200 S towards the roundabout, or east after the crosswalk, and mentioned that this could be unsafe if they crash next to a car, so it would be safer for them to ride on the sidewalk. Heritage can send out a notice about this. 

14. Other items

    1. The dress code is the district’s policy. Melisa commented that she has seen students wearing shorts that do not meet the dress code. Lance said that when a student gets called into the office for a dress code violation, sometimes that’s the only outfit they have, and for the most part the students do a remarkable job. The school will work with the small minority that has problems. Lance likes to focus on the positive at Heritage (for example, instead of saying “Don’t bully,” the school focuses on kindness and what the students should do instead of what they shouldn’t do). The office helps a lot with the dress code, and Heritage takes a sensitive approach to it. Lance said the students will grow up and remember these conversations, and he’s mindful of that. The principal, teachers, and parents work together to help the students. 

    2. A comment was made that Halloween is a good opportunity to let students know there is a dress code. 

    3. Lance loves his job. He says that even if we don’t get things worked out with an individual today, we will eventually.

    4. The next meeting will be held on 11/8/23 at 4 pm

15. Thanks for Attending

16. Motion to Close 

1st Sarah Anderson 2nd Julie Clark

School Community Council

Minutes

Wednesday, November 8, 2023

In attendance: Lance Robins, Maria Jones, Sara Anderson, Julie Clark, Kendal Welker, Melisa Richardson, Andrea Linton, Gretchen Gibbs, Bonnie Bickers, Josh Nelson, Angela Sorensen 

1. Welcome to Heritage Elementary School Community Council.

2. Review SCC Minutes from last month (October).

3. Approve the minutes from October.

Motion to approve 1^st Julie Clark

Motion to approve 2^nd Sara Anderson

4. Heritage Safety Week review 

   1. Thanks to the PTA for doing such a great job organizing it!

   2. News about it was posted on the website, the newsletter, and in the library.

5. Safe School Information (Angela Sorenson)

   1. “Safe Routes to School” 

      1. For updated information about routes to help students get to and from school safely, please see the Safe Routes Utah website. Heritage’s specific site can be accessed here. The site shows stop signs and crosswalks with crossing guards. 

      2. Ms. Sorenson plays a huge role in this, and she does a great job.

      3. This information covers things like traffic, drop-off/pick-up areas, and crosswalks.

      4. Because of the 2023 bond, there may be questions in the future about things like where the exits will be. Ms. Sorenson will help update the site so that it continues to provide safe routes to school. There is a lot of time invested in this.

      5. We evaluate it every year. There’s constant change in Nibley (like new subdivisions and crosswalks). We do our best to address these changes. It will change again next year with the subdivision across the street.

      6. There is a principal in Bonneville who lost a student in a pedestrian accident. They would like to get more administrators involved to bring cameras back to catch speeding in front of schools. They are currently against the law. The child was hit just outside the school zone. They’re trying to convince the state government that it’s okay to bring cameras back. Mr. Robins will get involved. We have a high-speed area in front of our school, so he’ll be a part of the process.

      7. Ms. Sorenson has had a few parents ask about areas without buses. We have a few places deemed as parent transportation areas. By law, we can only have so many bus stops, so we do have areas in our boundaries that do not have buses, especially in the new subdivision areas. Snow also makes it difficult for students to get to school.

      8. Ms. Sorenson sent out an email encouraging students to ride the bus because it’s a safe way to get to school and it cuts down on traffic.

6. PBIS (Ms. Jones)

   1. PBIS is Husky Habits.

   2. PBIS stands for Positive Behavior Intervention Support.

   3. We also incentivize students with husky paws. Husky paws help, but we also wanted a visual for the school. Not every student gets husky paws. We have posters throughout the school. Courtney Walker, the art teacher, made them. The prep teachers review them three times a year, or we review them again if we see an uptick in behavior.

   4. There is a new rule in the cafeteria that students must raise their hand to be excused because students weren’t throwing away their trash.

      1. The faculty discussed this problem to find a solution, and the lunch staff thought about it and came up with a plan. They asked the teachers, and they agreed on the plan. Things are going a lot better. Students are cleaning after themselves. The students are now wiping down the table and it’s more sanitary.

   5. The PBIS program gives students basic information on how to behave.

   6. The prep teachers and the classroom teachers take time to review this program, so students get it in two places.

   7. Students are shown a slideshow that matches the posters so students can recognize the concepts.

   8. It’s working and the teachers like it.

7. Reading Counts Information (Gretchen Gibbs)

   1. The second cutoff was on Monday, so they’ll do more certificates next week depending on the book fair.

   2. The book fair does not fall on a conference week this time, so students can purchase books during their library class and before and after school.

   3. There is an eWallet option that students can use. It can be set up on the Scholastic website. Ms. Gibbs will send more information home with the students. Multiple kids in a family should be able to use the same eWallet. If funds aren’t used, they’re transferred over to the next book fair.

   4. This is the last year of Reading Counts. They stopped making quizzes for new books. 

   5. Everything is going well in the library.

8. RISE Testing Data from last year (Lance Robins)

   1. RISE test scores from past years are available on our school website. RISE test scores from 2022-2023 are available on this page.

   2. The RISE test is an end-of-year summative assessment for science, language, arts, math, and writing.

   3. Our proficiency scores from last year are as follows:

      1. Third Grade Proficiency:

         1. ELA: 60%

         2. Math: 70%

      2. Fourth Grade Proficiency:

         1. ELA: 63%

         2. Math: 70%

         3. Science: 62%

      3. Fifth Grade Proficiency:

         1. ELA: 66%

         2. Math: 64%

         3. Science: 56%

         4. Writing: 6/10

      4. Sixth Grade Proficiency:

         1. ELA: 68%

         2. Math: 60%

         3. Science: 79%

   4. Our summative school average scores from 2022-2023 are all above the state and district scores in every category:

      1. Science - 66%

      2. Language Arts - 64%

      3. Math - 65%

      4. Writing - 6/10

   5. The 6th grade scored very high. We see this often with the 6th-grade teachers.

   6. We scored lower than the district in science in the 4th and 5th grades, but our scores were still above the state average.

   7. The 6th-grade scores were so high that it brought the whole school average up. 

   8. Testing information is important because it helps us determine which academic areas need improvement. Our job is to find where we need to improve and work to improve in those areas.

   9. Science is probably something we should target.

   10. Math and language arts are required in science. 

   11. Science is sometimes taught in Spanish in DLI.

   12. There might have been a disconnect with a new teacher in the 5th grade in covering the science standards. The 5th-grade teacher is now working with a partner teacher to make sure the standards are taught. If the 6th-grade science scores go up this year, that would be a good indication that this was the cause. We will find out.

   13. Things must still be fun. Ms. Jones has fun science experiments where kids learn and have fun. The students comprehend the material and display it in testing.

   14. We look at the data down to the level of teachers and students. We have student percentile scores for about 95% of the students, and teachers are working on helping each student grow. 

9. Teacher needs/wants for the upcoming year.

   1. Mr. Robins would like to pay for AMITY Aides with TSSA funds. He would also like to support TIER II instruction with paraprofessionals, and he would like to target science.

   2. Our teachers are strong, and if we can hold on to them and support them, we can see good things happening.

   3. We got a lot of new technology this year and accomplished what we needed to accomplish. Teachers received new devices such as computers, speakers, microphones, document cameras, and short throw projectors. 

   4. We have to allocate the money based on the RISE scores from the previous year. We’ve been targeting language arts, and our scores from last year show that our efforts have been effective.

   5. The amount of TSSA funds we get is based on enrollment. It’s a few thousand more than School Land Trust Funds. Mr. Robins is allowed to allocate TSSA funds, and he looks for input from the school community council on how this money is spent.

   6. There is no budget for some necessities at the school, such as rugs and leaf collectors.

   7. TSSA money can be spent the way we need to use it.

   8. TSSA money has been a huge benefit for the school. We were able to incentivize teachers with extra pay to do activities like curriculum mapping. Every teacher took advantage of this, and it gave them a head start. Teachers were able to hit the ground running. 

10. After-school information (Bonnie Bickers)

    1. The after-school program serves 75 - 100 students in the afternoon (about 200 students are registered). 

    2. There is a teacher at each grade level.

    3. There are two teachers for third grade.

    4. The parents are appreciative that their kids are getting the extra help.

    5. Teachers such as Ms. York can help students with the homework she knows they need and encourage them to come.

    6. Some students can get help that would be difficult to get at home.

    7. This is the last year of the grant.

    8. The kids get a snack. When their homework is done, they can play games in the gym. This is an incentive and it helps them not distract the other students working on homework. Sometimes students are disappointed if they don’t get to go to the gym, but overall, this system is working.

    9. The before-school program is available by request only for students who need extra help. There are about 5-6 students per grade level and one teacher per grade level. Ms. DeFriez helps an ESL group with the help of aides.

    10. There are a few schools that will continue to do the after-school program next year. They received a grant about four years ago and were able to renew it before the COVID money ran out. Nibley is one example, and they’ll run it for two more years. 

    11. Ms. Bickers wrote the same grant four years ago, but it didn’t work out for our school.

11. AAPPL Testing (Lance Robins and Maria Jones)

12. DLI students have been taking the AAPPL test all week. Grades 3rd - 6th are the only grades that take it. 

13. Shalayne Merrill has been working with the technology department to make sure the test is up and running.

14. There are only four elementary schools in the district that administer the AAPPL test (the elementary schools in the DLI program). Ridgeline DLI students are also taking the AAPPL test this week.

15. The DLI teachers met in September as a team. There are two new DLI teachers in the 4th and 5th grades. They share ideas as a team, discuss what the test will look like, and prepare the students. 

16. The 3rd and 5th graders are taking a speaking test. 

17. The 4th and 6th graders are taking a listening, reading, and writing test. It is a big test. Everything is in Spanish. They struggle the most with writing. They are almost finished. If students miss a day this week, they can take the test next week. Ms. Jones is happy with the scores they are getting. The teachers worked on preparing the students during the whole month of October.

18. Ms. Jones does a great job. She helps the new teachers. The AAPPL test is only administered once a year. Students are tested after only 2.5 months with her, and after the summer where students don’t usually use the language. Students come back after the summer break, remember, relearn, and November is early to be tested. 

19. Sara Anderson said it’s nice for parents to know what level their kids are at.

20. Ms. Jones said she sometimes sees higher scores than she expected, which shows her that students have the potential but she doesn’t always see it in class. 

21. Comprehension scores are better than expression scores.

22. We’ll have the scores in about 2 weeks.

23. School Land Trust spent year to date

    1. Total Funds: $110,878

    2. Spent: $47,211.00

    3. Left: $63,666.36 (57.42% left)

    4. We can’t carry more than 10% of the funds. We need to spend the funds this year.

    5. We are right where we need to be.

    6. Most of the money so far has been spent on technology updates.

24. Other Items 

    1. The due dates for spring reports are set by the district.

    2. Julie Clark said she’s heard that people would like behavioral aides in the school.

       1. Mr. Robins said behavioral interventions are getting harder. Matt Mallory has been an amazing resource to the school. Some students have behavior that is significant enough that a classroom needs to be cleared. In the past, we could get an aide for the child to support them and get them through the day, and special education funding paid for that. It’s harder to get aides now because we need to make sure that we have the least restrictive learning environment possible for a student. 

       2. The district funded a general education team that will track a child and help them fit in with the classroom. If this intervention doesn’t work after 6 weeks, then they call a special education team and they try for another 6 weeks. The special education team tries to intervene before using a behavioral aide. As a school, we’ve tried to provide a classroom aide which can help with behavior, but this prolongs the ability to get a behavioral aide if we’re already taking care of the issue. Mr. Robins and Mr. Mallory talk at length about getting the data to know when to get an aide. It’s hard for Mr. Robins to see a child disrupt a class to a point where the teacher can’t teach, but if we intervene, that could prolong the ability to get a behavioral aide, so they’re trying to find the best solution. Mr. Mallory could spend all day handling behavioral issues, but we need to be careful about how to do this if it gets to a point where a behavioral aide is needed. It is a frustrating situation. We use practices and policies to make sure the kids are being taken care of. Mr. Robins feels good about the direction the district is going to find the least restrictive environment for the child. We have time to work with the child if we’re patient. Teachers can be frustrated, and we need to support them. Julie Clark is a substitute for aides, so she can see what’s going on in the classrooms. She loves being here and says it's a good environment.

25. Reading Plan Review/TIER II information (Mr. Robins)

    1. Brian Heinson took over Mindee Larsen’s spot as a reading facilitator.

    2. We were sad to see Ms. Larsen leave.

    3. We are lucky to have Mr. Heinson.

26. Motion to Close this meeting:

    1. Motion to close 1^st Sara Anderson

    2. Motion to close 2^nd Julie Clark

27. Thank you for attending 

School Community Council Minutes 

Wednesday, December 13, 2022

In attendance: Lance Robins, Maria Jones, Kendal Welker, Julie Clark, Melisa Richardson, Andrea Linton, Matthew Mallory

1. Welcome to Heritage Community Council

2. Review minutes from last month

3. Approve Last Meetings Minutes

   1. Motion to approve Julie Clark 2nd Melisa Richardson 

4. School-wide Positive Behavior Intervention and Support Plan (PBIS) (Matthew Mallory)

   1. The Cache County School District has adopted the Botvin Life Skills curriculum, and Mr. Mallory teaches it to the 4th graders. He teaches every 4th grade class on Fridays. This program gives students life skills and teaches them how to avoid tobacco and e-cigarettes. It also discusses alcohol. Mr. Mallory tailors the lessons for 4th graders. The lessons also cover self-esteem, decision-making, assertiveness, peer pressure, and advertising. Mr. Mallory will show the students advertising from the 30s and 40s that show things like Santa selling cigarettes to demonstrate how attitudes have changed and how people used to think that cigarettes were healthy. 

   2. PBIS Plan and Husky Habits

      1. We consider these two things as one program. Mr. Mallory is a part of this program. This program teaches students positive behaviors. It is discussed at least 3 times a year, and all the teachers in the school reinforce it. It aims to promote a positive atmosphere in the school. It focuses on kindness, and a kindness club is held every Friday. Activities include doing kind things for people in the school like the custodians and cooks. 

      2. Teachers and aides hand out husky paws for positive behavior. They are trying to give husky paws for things that go beyond expected school behaviors. Students put the husky paws in a designated place in their class and then the teachers bring them to the office for a drawing on Fridays. Some teachers give extra prizes in their class. Students like it when their name gets called over the PA system. The husky paws are discarded each week after the drawing to start fresh each week, unless a week ends early and then the paws will be rolled over to the following week. 

   3. Mr. Mallory distributes snacks that he obtains from the food pantry. Some parents also donate snacks to the school. He will have a food drive in February.  

5. Information to Parents

   1. Lunch with a deputy is going well. The deputies are great with the students, and this is a wonderful program. They do fun things with the kids like sound the alarms from their cars.

   2. Holiday break

      1. The last day of school this month will be Thursday, December 21. The teachers will be at the school on December 22, but school will not be in session.

      2. School will be back in session on January 2, 2024. It’s a shorter break, but it limits the time students are away from school, which can be a good thing. 

      3. After school club will be held the week of December 18th.

      4. NOVA graduation will be on Tuesday, December 19th. Mr. Mallory will attend.

6. Safe Technology Utilization and Digital Citizenship

   1. Each council member received a handout that discussed safe technology utilization and digital citizenship in the Cache County School District.

   2. Heritage pays to use GoGuardian, a web filtering and monitoring system, and it is worth the money. It is an important part of our plan to create a safe environment for the students.

   3. Students are taught digital citizenship throughout the school. Digital citizenship has been added to the curriculum in the computer lab, and students are taught it every four to five lessons throughout the year. The librarian teaches it in the winter, and the classroom teachers are continuously teaching it. We also have an organization that teaches digital citizenship to all the students once a year. Lessons cover things like people you meet on the internet might not be who they seem.

   4. GoGuardian Teacher allows teachers to monitor what students are viewing, and administrators like Principal Robins are flagged if students search for inappropriate content. It’s a powerful program, but it doesn’t catch everything. It has caught suicidal attempts in the past. It’s rare for Principal Robins to get suicidal flags. He gets alerted if a search comes from any school called Heritage, so his flagged content often comes from other schools named Heritage in the state. Mr. Mallory and Principal Robins also use the Safe UT app.

7. School LAND Trust funds spent to date

   1. Amount Spent: $59,881.55

   2. Amount Left: $50,996

   3. Percent Left: 45.99% 

      1. Most of the remaining funds are for paraprofessionals, and the percentage left will go down a lot this month.

8. School breakfast

   1. We’d like to see more participation in the school breakfast. Students might need more time to eat. If students arrive five minutes before the bell, they won’t have enough time to eat lunch. Bus students might be in this situation. The council discussed some problems with bussing (sometimes the driver comes to the stop early and leaves before the designated time, students need to wait in the cold, sometimes stops are in areas that don’t seem safe and where cars go fast, etc.). Principal Robins will look into this to make sure bus students have enough time to eat breakfast before school starts.

   2. Ms. Clark said her son often brings food home because he’d rather play than eat lunch. Principal Robins said that parents have approached him asking to let students play first and then eat lunch. Some schools in Salt Lake City do this, but studies showed there are problems with this model. For example, at Heritage, teachers have 30 minutes of duty-free lunch, so 800 students are watched by a few people. Sometimes it’s a 1 - 200 teacher/student ratio. We don’t have the personnel for the reverse model. Right now teachers walk the students to lunch, make sure they’re situated, and then they get their lunch. They give up some of their 30 minutes to do this. Students then eat lunch and play when we’re prepared for them and can supervise them. Another problem with the reverse model is that students will not want to come back in to eat. Parents at Heritage have wanted the reverse model, but when they came in and observed the situation, they realized that the reverse model would not work. Our current system is working.

   3. The cooks at Heritage are operating by the minute and they are on a tight budget. The teachers take a count of who is having school lunch so that the cooks cook the right amount of food. We have a fantastic cook who has a lot of experience, and we want to keep her at Heritage as long as possible. Breakfast foods are prepackaged and can be reused, which helps because the cooks do not know how many students will want breakfast.

   4. Sometimes students have behavioral problems because they didn’t have breakfast. The staff is trying to extend breakfast and clean up a little later so that students have time to eat. 

9. Other information 

   1. AMITY Aides

      1. It can be difficult to find housing for AMITY Aides. We have had two people offer to house the aides this year, but it fell through. Ms. Welker knows someone who might be able to do it next year. We’re going to turn our attention to next year. We have until January 31st to turn in our application for the AMITY Aides. When Ms. Welker hosted last year, she ended up hosting all year. Hosting involves room and board. Hosts must provide food and transportation to the school. AMITY Aides can use the bus and carpool. Principal Robins is not allowed to host because he is a supervisor. AMITY Aides can live anywhere, even at different schools, but the family must provide transportation. 

      2. The Chinese and French DLI programs did not have AMITY Aides this year. The Portuguese DLI program had one. We’re fortunate to have great aides. We have awesome people coming. We need to discuss this in the next meeting to fill out the application in time. We tried to get three AMITY Aides last year, but we only got two.

   2. We have teachers working on a J-1 Visa and one won’t be coming back next year. We are currently working with the teachers to keep them here. There are some things we need to do to make sure they get visas. Shauna Winegar is very valuable to the DLI program, and she helps us with this process.

   3. Principal Robins showed us the schedule for the paraprofessionals. It requires a lot of individuals. The lessons are all prepared, but the paraprofessionals need to go over the lesson plans. We want to hold onto experienced professionals because they get better every year. They know what to look for and how to help the students. We want to rotate the students throughout the groups and challenge them. Principal Robins does not want the students to get bored. If they are ready for the next level, he wants them to move forward. He wants to improve what we are already doing. Our professionals are great at what they do. We could probably improve the paraprofessional schedule so that it’s even better. 

   4. TSI: Target Support and Improvement

1. We have been identified for TSI because our ELL students weren’t making progress on our RISE test. Last year we tested well enough that if we do it again this year, we will be removed from TSI. Eight schools in our district didn’t score well enough, but we did. We just need to do it one more year.

10. Thanks for attending

Motion to Close Melisa Richardson  2nd Julie Clark

School Community Council

Minutes 

Wednesday, January 10, 2023

In attendance: Lance Robins, Maria Jones, Kendal Welker, Julie Clark, Melisa Richardson, Andrea Linton

1. Welcome to Heritage Community Council

2. Review minutes from last month

III. Approve Last Meetings Minutes

1. Motion to approve Melisa Richardson 2nd Julie Clark

IV. School LAND Trust funds spent to date

1. Budget: $68,192.42

1. Amount Used: $79,737.59

2. Amount Left: $42,685.58

3. Percent Remaining: 38.5%. We have to be under 10%, and we can carry funds under 10% to the following year.

V. Estimated distribution for 2024-2025 = $105,000

1. Trust Land Funds have not been allocated yet for the 2024-2025 school year, but we will base our discussion on $105,000 (estimate only).

VI. Ideas for how money should be spent

1. Reading paraprofessionals for our reading program (TIER II)

   1. These paraprofessionals support the reading program.

   2. Cost - $80,000.00

   3. We spent $55,000 last year for reading paraprofessionals and aide support. We would be able to spend more in this category if we funded the areas below with TSSA money. Extra funding in this area would be used to increase salaries and add training. Training for hourly employees adds up. These aides support the whole school. 

2. AMITY aides

   1. AMITY aides provide classroom support to teachers and students. 

   2. The majority of the amity aides’ time is spent in the dual language immersion (DLI) classrooms. School Land Trust money should affect the whole school.  

   3. We would like to continue the AMITY aide program, but we must secure housing for next year in advance. We thought we had housing lined up for this year, but things changed. We did find housing for the AMITY aides for the rest of the year, though. The new hosting family is excited to have the AMITY aide and says that the situation will be great for them.

   4. The AMITY aides were concerned with the housing issues and said they might have made a different decision to come if they had known that there were going to be problems. Shauna Winegar asked us if we need to take a year off to line up housing for the future, but we think we can handle it for next year. The paperwork is due at the end of this month, so we need to line it up soon. We need to send the notice out to the parents by Friday. Mr. Robins can’t house them because he’s their direct supervisor. We need backups. Families that house AMITY aides don’t have to have a student here. AMITY aides need a private room, transportation to the school, and food. The transportation can be a school bus. Families can choose to host for a half year or a full year.

   5. Other schools say that housing is the biggest problem for the AMITY aide program. Providence might apply for an AMITY aide, but the other schools may not. 

   6. We might need to revamp the letter and make it more appealing. Parents might not be paying attention to the current notices. The following were suggested as ideas on how to revamp the notices:

      1. Put the notice in the body of emails instead of attaching them to the emails.

      2. Use bullet points to list what is required.

      3. Add a timeline of how housing is handled.

      4. Add a link to a Google form where parents can sign up for more information. 

   7. The interns have been very valuable and helpful to the teachers. For some students, they are another reason to come to school. We’ve enjoyed having them. They are a second teacher in the classroom. They keep things running even if the teachers step out. Ms. Clark said the AMITY aide continued teaching in her child’s classroom, and there was no disruption when the teacher left. Mr. Robins would like to continue this program. The greatest need is in the 1st and 2nd grades, so AMITY aides spend a lot of time in these grades. Some years, there are other needs in other grades. We had three AMITY aides last year. Ms. Jones might see them once a week, but not that often. She’s happy that they’re helping where they are needed. The AMITY aides are in 1st and 2nd right now, but one might help more in the upper grades. One AMITY aide subbed for Ms. Jones, and she was nervous because it was her first time with the 6th grade, but she did great and wanted to return. 

   8. We hope to put this on our TSSA Plan instead of using School Land Trust funds. 

3. Aide support

   1. Cost - $21,900.

   2. Aides can provide support in certain classes, such as large classes, classes with behavioral problems, or classes in lower grades with many students on individualized educational plans. We spent $55,000 last year on paraprofessionals and aide support. 

4. Classroom computers

   1. Our computers are on a 4-year rotation, and then we need to replace them. We are in good shape in this area and may not need to do much this year. Teachers have only asked for 2 Chromebooks and 2 iPads. Ms. Clark mentioned that Millville has more expensive touchscreen computers. Mr. Robins said that we could have done that, but it does save us about $75 per Chromebook, which adds up. They were looking at touchscreens for the younger grades at Heritage. 

   2. We hope to put this on our TSSA Plan instead of using School Land Trust funds.

5. Chromebooks for School

   1. Buy for school

   2. If we pay for AMITY aides with TSSA money, less TSSA funds would be used for technology. We plateaued in our technology needs for now, and we can take a year off before we need to do major replacements. We’re talking about technology like computers, not school safety technology like locking our front doors. 

   3. Every grade at Heritage has Chromebook carts. If we have budget cuts in Utah, replacing all those carts will be difficult. We have a lot of technology at our school. Some schools share Chromebook carts between teachers, which saves money in the long run because they have fewer Chromebooks to replace, but this makes it difficult for the teachers. Ms. Jones said that teachers had to share carts at Heritage in the past, and scheduling was complicated. Ms. Jones funded some of the Chromebooks by asking for money from the community, and she said it has made things easier. Teachers can be spontaneous. In the 6th grade, they use the Chromebooks for RISE testing, which frees up the computer lab for other teachers. Homework and assessments can be done immediately on the Chromebooks. The teachers enjoy them. We need to decide if we can maintain this amount of technology in 5 to 10 years. 

   4. We currently use Dell Chromebooks. Ms. Richardson said that Asus and Lenovo Chromebooks are rotated on a 5-year schedule, so that might be something we could do to gain an extra year. 

   5. We hope to put this on our TSSA Plan instead of using School Land Trust funds.

6. Software for Reading Inventory/Reading Counts

   1. Cost - $2,900.00

   2. We don’t know if we will continue to use Reading Counts, but this plan allocates funding for it just in case. We can always take this off and replace it with another reading program. The 4th grade does not encourage Reading Counts participation now, but they might in the future. The 1st grade has more participation than the 4th grade right now, but the 4th grade has a reading competition in the spring. A lot of the teachers assign a monthly book that can be used in Reading Counts, so it’s incorporated into classwork. Teachers in 3rd, 6th, and 5th grades have their own Reading Counts parties. The parties are successful, and the students want to participate. The 6th grade is the last year to push reading before middle school. Heritage still awards an ice cream party for 250 points and a t-shirt for 500 points. Students earn the hot dog award at 1000 points and the lone wolf award at 2000 points. Some students have earned the lone wolf award in the past. The student with the highest points so far this year has 816 points. Reading and comprehension are very important to learning. Every year we consider moving to a different program. If we decide to use a different program, we could substitute funding for that program unless it costs more. 

7. Matching grant for library (JMW)

   1. Cost - $1200.00

   2. If we show that we are funding the library, this grant will double our funding. This funding will affect the whole school.

8. Mr. Robins proposed this plan to the council to get their thoughts. It’s a lot of money for aides, but we want to remember why we’re doing it. The $80,000 would be supporting literacy. It mostly affects kindergarten through 3rd grade, but also some students in the higher grades. We’re hoping to find a good plan moving forward so we don’t have to worry about finances in the future. We want to see if we can keep our reading scores where they are. Our 3rd graders have been reading at a higher level than the state average for the past 6 years, and we would like this to continue. We’ve had TSSA funding for about 4-5 years, and it’s been a huge benefit to our school. We also used to be a Title 1 school, which brought in a lot of money, but we’re not anymore. Ms. Clark asked how we became a Title 1 school. A school needs a certain number of students who get free and reduced lunches. About 20% of our students are economically disadvantaged. If the council is okay with this plan, Mr. Robins will present the new TSSA and School Land Trust funding details to the council next month so that they can see how it would work out. 

9. Ms. Welker asked what would happen if we lost the TSSA money. We don’t know when it will go away. If we lost the TSSA money, it would be hard for our school. 

VII. Other items of business

1. School Safety - We currently use the DIR-S app for emergency communication. The name of the app might change in the future, but we’ll use the same system. They’re updating to a new app with a new company. This app is used to send out alerts like lockdowns, and it’s connected to the Cache County Sheriff’s Office. The teachers all have access to this app.

2. There was an accident at the roundabout today that damaged some crosswalk signals, and a bus was delayed. We sent the alert out to parents about the cancellation of After School Club about 5 minutes after we found out about the bussing problems. We just had a few minutes to react, and we kept the students in the office, knowing that the parents would be late.

3. The next meeting will be on Valentine's Day, so Ms. Clark motioned that we change it to February 21st. Ms. Welker seconded the motion, and the council voted and unanimously agreed.

4. We have grant money to improve our safety system, such as our PA system. We are adding additional cameras and looking into bullet-resistant or bulletproof protection for our front doors. We want to ensure that our school is safe but still looks welcoming. Ms. Richardson is involved in these decisions for Logan City School District, and she said that there’s also riot-proof glass and glass with wire embedded in it. Bulletproof glass won’t stop a rifle shot. Riot-proof glass won’t shatter. We have finished the work on our doors, but we still need to ensure that our new fobs work with the new fob readers. The district is working on that. The district is working with the grant money to increase safety in all the schools in the district.

VIII. Thanks for attending

1. Motion to Close Kendal Welker 2nd Maria Jones

Minutes 

Wednesday, February 21, 2024

In attendance: Kendal Welker, Maria Jones, Sara Anderson, Julie Clark, Matt Mallory, Andrea Linton

1. Welcome to Heritage Community Council

2. We reviewed last month’s minutes.

III. Approval of last month’s minutes

1. Motion to approve Julie Clark 2nd Sara Anderson

IV. School LAND Trust Funds spent to date

1. Budget: $110,878

   1. Amount spent: $74.902.76

   2. Amount left: $35,975.24

   3. Percent remaining: 32.45%

   4. A large portion will be used next month to pay wages, and we are on track.

V. School Business

1. Heritage Elementary food drive was held 2/5 - 2/9 by Mr. Mallory.

   1. Mr. Mallory said it went extremely well. The Food Pantry said our elementary school performed the best out of the whole valley. 

   2. He took the kindness committee to the Food Pantry to sort the food.

   3. The food drive and sorting are the most rewarding activities for him. 

   4. Ms. Anderson said that this is their slow season and they had a lot of need in December, and they were worried about supplies, so this was very important.

2. No school on Monday, 2/26 (End of Trimester Teacher Prep Day)

3. Parent-teacher conferences will be on Thursday, 2/29, and Friday, 3/1. 

   1. Thursday, 2/29 will be a short day with release at 1:00 pm, and there is no school for preschool and kindergarten.

   2. There is no school for students on Friday, 3/1.

4. The 5th-grade maturation program will be on Tuesday, 3/21

   1. We want as many parents to attend as possible.

VI. Follow up on proposed funding for 2024-2025

1. Proposed allocation for the 2024- 2025 school year (the budget will be about $111,210.00):

   1. Reading paraprofessionals for the TIER II reading program

      1. Purpose: aide support for the reading program

      2. Cost: $80,000

2. AMITY Aides

   1. Purpose: classroom support for teachers and students

   2. We hope to put this on our TSSA Plan instead of using School Land Trust Funds

3. Aide support

   1. Purpose: classroom support

   2. Cost: $21,900.00

4. Computers

   1. Cost: $5,210

   2. This is for computers, software, and technology that the teachers use in the classroom.

   3. Kendal Welker made a motion to allocate the $5,210 for this purpose, Julie Clark seconded it, and it was unanimously passed.

   4. We will double-check on which year of the rotation we are on. 

5. Software for Reading Inventory/Reading Counts or alternative

   1. Cost: $2,900

   2. We would use an alternative program if Reading Counts is no longer available.

6. Matching grant for the library (JMW)

   1. Cost: $1,200

VII. Other comments

1. The next meeting was initially scheduled to be on Wednesday, 3/13/24, at 4 p.m. A motion was made to move the meeting to Wednesday 3/20/24 by Kendal Welker, Sara Anderson seconded it, and it was unanimously passed.

2. We will vote and sign off on the new plan. Our goal is to increase

proficiency in language arts by increasing Acadience scores by 2% in grades K - 2nd and RISE scores by 2% in grades 3rd - 6th. We’re already above the district and state average, and we would like to keep increasing that. 

3. Nobody has signed up yet for housing for the AMITY aides for next year. Ms. Jones wanted DLI teachers to hand out informational fliers about AMITY aide housing to the parents at parent-teacher conferences.

VIII. Thanks for attending

Motion to Close Kendal Welker 2nd Sara Anderson

In attendance: Lance Robins, Kendal Welker, 

Julie Clark, Melisa Richardson, Maria Jones, Andrea Linton

I. Welcome

II. Review the minutes from the last meeting

III. Approve minutes

 Motion to approve: Julie Clark second: Maria Jones

IV. Trust Lands spent to date

Total Distribution for 2023-24:    $110,878.00

                                                       Spent to Date:                               $87,702.65

                                                       Amount Left:                      $23,175.35 

                                      Percent Remaining:                     20.90%

1. We need to be under 10% by the end of the year, and we are currently over 10%. Money has been spent and the numbers will be updated on the 29th. The amount remaining will go down significantly.

V. In our last meeting, we were going to check on our technology rotations, and we are on a four-year plan.

VI. School plan for 2024-2025

1. The council reviewed the final funding proposal for next year (see Figure 1 - Final Proposal for 2024-25 School Year).

2. The majority of the money goes to salaries and benefits. The remaining money goes to technology, software, books, and subscriptions.

3. Reading Counts will probably not come back next year, so the money in our subscription category has gone down. If it does come back, we can adjust.

4. Julie Clark motioned to approve the final plan. Kendal Welker seconded the motion. Five members were present at the meeting and they unanimously approved the plan. No members disapproved. Sara Anderson was absent at the meeting, but she approved the plan at 4:53 pm via the phone. 

5. The members might get an email that asks for them to sign the plan.

6. Kendal Welker went to a district community council meeting where someone asked how to get information about school board meetings. The information is available on the Cache County School District site, but it is difficult to find. Because of this, the council members at the meeting were given a handout that summarized the meetings, and they were asked to bring it to their local meetings. The district has now also made it easier to find this information on their site. The agenda, minutes, and videos of the meetings are available on this site. Ms. Welker will also pass this information along to the council members via email.

7. The Essential Elements teacher, Tyler Brown, told Julie Clark that the school received a state-wide, first-place award for inclusion week at Heritage. All of the Essential Element students received Jazz tickets. There are 8 students in the class, and 22 tickets were given so that their parents and caregivers can also attend. Jenda Nye, the Cache County School District Director of Communications, will interview Ms. Brown.

8. Behavior management flow chart

   1. Mr. Robins gave the council members a behavior management flow chart and reviewed it (see Figure 2 - Behavior Management Flow Chart). Both Mr. Robins and Mr. Mallory have been working on this plan, and Heritage will follow it next year. The teachers have already started receiving copies. The plan combines our PBIS (Positive Behavior Intervention and Support Plan) and Husky Paws programs. Teachers and staff will be trained to use this plan.

   2. Three elementary schools in the district will use this plan in a pilot program (Heritage, Mountainside, and Mr. Robins believes Summit is the third school). These pilot schools will work out a plan to share district-wide. Eventually, the whole district will follow a similar plan. 

   3. We have implemented a tracking program: students in the school have been identified to use a tracker system where they check in and out at the office and work with the teachers on goals. Eventually, the plan is to use the tracker system throughout the district. Mr. Robins asked the council members to get back to him if they want to discuss anything in the plan with him after they review it. 

   4. Mr. Mallory reviews the PBIS program with the students at Heritage every quarter. Teachers are asked to review specific topics with the students like expected behavior in the hall and cafeteria. Prep teachers also review these topics with the students. 

   5. The district interviewed students and teachers about our PBIS and Husky Paws programs. Even the substitute teachers were familiar with these programs during their interviews, so there is awareness of these programs at our school. The students know the program because the teachers enforce it. All the grades participate.

   6. Ms. Jones was interviewed and she was asked to repeat Heritage’s theme, discuss Husky Paws, and to discuss additional behavioral techniques that she utilizes (like student of the week). 

   7. Mr. Robins says that it is nice to be a pilot school and that there is more to come. 

9. Mr. Robins checked with both the district and state offices to review our School Land Trust plan. He was told that the state wanted the plans to be concise, so he was told to simplify the plan. It is very basic now. A council member mentioned that they probably want to do this so that there is some flexibility in spending. Our new goal is the following:

   1. We will increase the percentage of students in grades 4-6 achieving proficiency on the RISE English Language Arts (ELA) assessment by 2% (as compared to the spring of 2024 assessment scores). For grades K-2 we will achieve a 4% increase in the number of students at or above benchmark on the Acadience Reading composite score from fall 2024 to spring 2025 score(s).

10. AMITY Aide update

    1. We interviewed Clarence Garcia from the Dominican Republic, and she accepted. We have never had an AMITY Aide from the Dominican Republic before. We’re very excited to have her come to Heritage.

    2. We don’t have anyone on the housing list, so we’re not sure if we want to hire another aide until we secure housing. If we secure housing for one, we will interview for a second, and if we secure housing for the second, we will interview for a third aide. 

VII. Motion to Close Meeting Melisa Richardson Second Julie Clark

Figure 1 - Final Proposal for 2024-25 School Year

Wednesday, April 10, 2024

In attendance: Lance Robins, Kendal Welker, Julie Clark, Melisa Richardson, Maria Jones, Andrea Linton

I. Welcome

II. Review the minutes from the last meeting

III. Approve minutes

 Motion to approve: Julie Clark second: Maria Jones

IV. Trust Lands spent to date

Total Distribution for 2023-24:    110,878.00

                                                       Spent to Date:                               103,863.19

                                                       Amount Left:                        7,014.81 

                                      Percent Remaining:                     6.33%

1. The district goal is no more than 10% carry-over, and the percent remaining is under 10%. The remaining funds will be carried over to next year.

V. School plan for 2024-2025

1. The final signed proposal was submitted at the end of March.

2. The council hasn’t received emails to sign the proposal yet.

VI. Input and other items

1. Nibley City would like input about the walking and biking routes in the city.

   1. Nibley City is working on its master transportation plan. Local schools and parents have submitted their needs. Nibley City has a digital map for Nibley citizens. They can comment on it to share their needs and see comments from others. Ms. Welker will send this map to Mr. Robins so that he can distribute it to the school.

2. Construction may have started on the middle school. A construction fence is up in the area. They haven’t had an official ground-breaking ceremony yet. It looks like they will be on schedule. It should open in the fall of 2026.

3. Magnet school

   1. The district has proposed to put the French and Spanish DLI programs at Spring Creek. There won’t be bussing, so families will need to drive. Logan City busses students to their magnet school, but it won’t happen here. The district will decide on the magnet school when the middle school opens in the fall of 2026. There would be no boundaries for this school. 

   2. Ms. Richardson mentioned that if parents can’t drive, it might affect the older grades if families drop out of the program. The district said the magnet school would save a lot of money. Ms. Welker said one possible reason is that the magnet school would solve overcrowding issues, but turning Spring Creek into an elementary school would not because of the building’s location. 

   3. The district would know how many teachers they would need each year in the magnet school, so planning would be easier than it is currently.

   4. The magnet school would include kindergarten, so it would have grades kindergarten through 5th. Kindergarteners wouldn’t be in the DLI program, but they would enter it in the first grade.

   5. Ms. Welker and Ms. Jones have both seen some concern from parents and teachers about this proposal in various meetings.

   6. Ms. Welker would like to see the middle schools feed into the same high schools so that students can stay together as they transition between schools.

4. Staffing

   1. Ms. Carlisle and Ms. Grimnes are retiring. Mr. Cosín is returning to Spain. One additional teacher might leave. We will know in a week.

5. The 5th grade has 121 students, so there are about 35-36 students per class. There will only be four teachers next year in the 6th grade. The district has lost about 150 students district-wide, which displaces teachers. 

6. Kindergarten enrollment

   1. About 50 students have registered for kindergarten at Heritage next year, and we typically have about 60. Most schools have low kindergarten enrollment across the district, except for a couple of schools, such as Millville Elementary. 

   2. A discussion has started to offer full-day kindergarten at Heritage, but it hasn’t been decided yet. It is a possibility. If 18 parents request half-day kindergarten, Heritage would have to provide it, but both options could be available. We need to know what the enrollment will be to make this decision. 

7. Ms. Richardson had a meeting in Logan School District about a new law that requires schools to have School Resource Officers (SROs). Cache County and Logan school districts have not yet decided on how to accomplish this. Both districts are still developing plans, and nothing has been decided. Cache County School District wants a district-wide plan, and they would probably start with middle school and then work down. The middle schools do not have full-time SROs, but the high schools have officers. The middle schools used to have SROs in the past, but now they do not have a full-time SRO, just an SRO on call. Statewide superintendents will meet about this issue in a couple of weeks to make a plan. The SROs do not need to be police officers. At a minimum, they must have a concealed carry permit and training twice a year. Funding for this is a concern.

8. Amity Aide housing

   1. We still don’t have housing for the Amity Aide. We won’t hire an additional aide until we find housing for the first aide. It was difficult to find housing this year.

   2. Ms. Welker asked if we could put all the information in the weekly emails directly in the email body instead of using attachments. Mr. Robins said we’ll put the Amity Aide advertisement directly in the email body and send it out again. We will also put it on the school website.

9. Our next meeting will be May 8th at 4 pm.

VII. Thank you for attending.

VIII. Motion to Close Meeting Kendal Welker Second Julie Clark

Minutes

Wednesday, May 8, 2024

In attendance: Lance Robins, Kendal Welker, Julie Clark,

Maria Jones, Sara Anderson, Andrea Linton

I. Welcome

II. Review the minutes from the last meeting

III. Approve minutes

  Motion to approve: Julie Clark second: Maria Jones

IV. Trust Lands spent to date

Total Distribution for 2023-24:    110,878.00

                                                       Spent Year to Date:                       103,863.19

                                                       Amount Left:                         7,014.81 

                                      Percent Remaining:                      6.33%

1. The district goal is no more than 10% carry-over, and the percent remaining is under 10%. The remaining funds will be carried over to next year.

V. School plan approved for 2024-2025

1. The council members got confirmation emails of the approval.

VI.  Input and other items

1. Heritage has been going through a lot of transition lately. Heritage will offer all-day kindergarten next year, and in two years, the DLI program will move to the magnet school at Spring Creek. In addition to these changes, there is active construction at Heritage. The parking lot will be removed over the summer. 

2. Ms. Welker discussed the secondary path of the DLI program at a meeting last week. It is currently undecided if the DLI program will stay at South Cache or move to the new middle school. There will be a parent committee next school year to discuss this. Middle school boundaries are the same as the high school boundaries, so students at the new middle school will go to Ridgeline, and students at South Cache will go to Mountain Crest. The DLI program is currently at Ridgeline. Mountain Crest has AP Spanish, but it does not offer concurrent enrollment bridge classes. The council discussed how it is important for parents to know which secondary schools the DLI program will be at so that they can make decisions. Ms. Welker was told that the district would decide in about a year after exploring options. 

3. There will be a PTA meeting on Friday at 9:30 in the art room. The PTA has a lot of activities at the end of the year.

4. On Fridays, Ms. Clark conducts the Healthy Huskies program where essential elements students and another class in the school combine and do an athletic activity. Ms. Clark says it gives the students in the school a chance to interact, and it gives the essential element students a chance to take a break from working.

5. The School Community Council committee members will be decided next year.

VII. Motion to close meeting: Kendal Welker Second: Sara Anderson

Thank you for attending and being a part of Heritage’s School Community Council!

Meeting Information

School Community Council Minutes

Wednesday, September 11, 2024 @ 4:00 PM 

Minutes

• Attendance
  • Julie, Sara, Kendal, Yesenia, Maria, Lance
• Welcome to Heritage Elementary School’s “School Community Council.”
  • New members - Yesenia Wadsworth
  • Introductions of attendees
  • Lindsey Johnson intro - new librarian
• Information about School Community Council (SCC)
  • Monthly emails, Newsletter and School Web site for more information.
  • Weekly or monthly emails will be sent, including reminders of when meetings are going to be held. 
• Requirements for School Website for School Community Councils.
  • There are requirements we have to abide by. Shalain will come to some of the meetings to make sure we are meeting the requirements.
• Review Last Year’s Membership
  • We should have 4 parents, the principal, and one teacher. Last year we had Melisa, Kendal, Sara, and Julie. Andrea was a secretary. Typically people serve for 2 years, there are a couple vacancies based on that number. The available seats need to be open for 10 days to allow for anyone interested to participate. Mr. Robins will open those up tomorrow September 12. Insights shared to SCC have been very helpful and useful information to have.
  • It may be helpful to include basic information about the obligations of being on SCC when sending out information and soliciting candidates.
• Review of This Year’s Candidates/Members
  • School Community Council Candidate Forms----Handout----
  • Fill-out and turn in 😊
  • We will have a tentative election meeting on Wednesday September 25 at 4:00 pm. Kendal will double check if it is necessary to have that in person.
• Elections for 2024-25 School Community Council Membership ----Handout----
  • Recruitment phase will last for 10 days, so candidate forms need to be turned in by the 23rd. The election will be on the 23rd. 
• Seats for School Community Council  
  • 4 parents, 2 employees
• Recruitment of Members (if Necessary) 
  • this will be handed out on the 25th
• School Community Council Training date - 
  • Mr. Robins will share this when he gets it. It is a Zoom meeting at the beginning of October.
• Adjourn
  • Julie motioned to close the meeting
  • Maria seconded the motion

Meeting Information

School Community Council Minutes

Wednesday, October 9, 2024

Minutes

• Welcome to Community Council
  • Call meeting to order – Kendal
• Review This Year’s Membership along with taking attendance. 
  • Kendal Welker (Chair-Parent)
  • Julie Clark (Vice Chair-Parent)
  • Sara Anderson (Parent)  
  • Yesenia Garcia (Parent)
  • Maria Jones (Teacher)
  • Lance Robins (Principal)
• School Website Up and Running 
  • Contact person Shalayne Merrill    shalayne.merrill@ccsdut.org
  • https://www.ccsdut.org/heritage
  • Not currently up to date, but will be updated before due date on Oct 20^th.
• School Calendar of Events
  • Friday, Oct 11   PTA Meeting in Art Room 9:30 AM
  • Tuesday, Oct 15 2^nd Grade Field Trip American West Heritage Center
  • Wednesday, Oct 16 School Picture Re-Take Day
  • Thur/Fri, Oct 17-18 FALL BREAK no School
  • Monday, Oct 21 Hearing Testing
  • Friday, Oct 25 Spirit Wear Orders Due (Last Deadline)
  • October 28 – November 1^st PTA Safety Week
  • Days have already been sent out in newsletter. 
  • NOVEMBER SCC MEETING: November 13^th at 4:00 pm
  • November 18^th Teacher Prep Day, No School
  • November 21-22 Parent Teacher Conferences
• School Land Trust Reports Due: October 20, 2024
  • Principal Assurance-----Almost Completed
  • Council Membership----Completed
  • All will be on the Heritage Webpage 
  • http://www.schoollandtrust.org/
• All Doors locked but the Front Entry Doors to allow students in AM
  • (from 8 am to 9:15 am), 8 am opening time is because of morning reading program and orchestra. 
• SCC Rules of Order & Procedure (Handout)
  • Sara motions to approve, Julie second, vote passed to accept the rules of order and procedure. 
    • Rules of order can be found online.
• School Land Trust Budget Year to Date
  • Roll-Over Funds $3,890.
  • Allocation: $111,211.
  • Total Budget $118,065.
  • Amount Used $------
  • Amount Left $118,065
  • Percent Remaining 100%
  • Some of this money has been spent, this is pending update. 
• School information
  • Halloween  (Back of this Page) 
    • Dress-up and Halloween Guidelines
      • Students will be allowed to wear Halloween costumes on Monday, Oct. 31st. To help us ensure a safe and fun environment that is still conducive to learning, please follow these guidelines:
        • We encourage you to dress as a character from your favorite book
        • Costumes must maintain modesty as described in the Cache County School District dress code policy:
        • Shorts and skirts must be near the knee
        • Clothes must sufficiently cover undergarments at all times. See-through or net fabrics, halter tops, off-the-shoulder, or low-cut tops, bare midriff, and muscle shirts (sleeveless/bare midriff shirts) are prohibited.
      • No Costume Masks are allowed
      • Only COVID masks allowed
      • No toy weapons or accessory items such as magic wands, swords, guns, etc. are allowed
      • Costumes should not obstruct students from participating in regular academic learning (no inflatables)
      • Please wear makeup in moderation. No fake wounds or makeup that represents blood or injuries.
      • No Glitter please!
    • Students need to follow dress code
    • More information found on Heritage Website. 
    •  Will be having a Halloween Parade this year at 9:15 am on the loop
  • No inflatable costumes
• School Grade Report 😊 Handout
  • Exemplary results in Achievement and growth, typical growth in English learner progress. 
•  SNAP (Student Neighborhood Access Program) Information (Updated)
  • https://www.snapforschools.com
  • This information will continue to be updated, likely to be a big thing over the next couple years.
• Other Items to be put on next month’s agenda
  • There is a timeline for councils that we will use for meeting agendas. 
  • Yield to pedestrian signs. Nibley city has talked about this. A new sidewalk is going in to connect the school the crosswalk to the East of the school closer to the school. There are concerns about students taking the new crosswalk and walking west when there is not a path all the way past the roundabout. Potential families moving in directly across from the school may have kids that would need to turn right at that crosswalk. Moving this crosswalk will move the school zone.
  • Watch for safety concerns and bring them to attention. Kids are sometimes riding in the road to avoid sprinklers. 
• Motion to close Meeting ___Sara_______ Second __Kendal__________

The End Thank You☺

CCSD Dress Code Policy

Adoption Date: 7/1/1986, Revised: 7/1/1989; 02/01/2008 

SECTION II - STUDENT PERSONNEL POLICY
 

• A. Student
• II-A10 Rules of Conduct
• a. Dress Code Policy
• Purpose: The courts, state, and federal laws, as well as Cache County School District, require an atmosphere at school which provides for a safe, orderly, and distraction-free learning environment. The following dress code policy has been designed to support such an environment.  Please remember that the dress code policy applies to all students whether attending school or any school function (as participant or member of the audience).
• There appears to be a close relationship between good dress and grooming habits, good work and study habits, and proper school behavior. If clothing, hair style, or personal adornment is causing a disruption in school or at any school function, appropriate disciplinary action will be taken.
• Disruption is defined as, but not limited to, reactions by other individuals to the clothing or adornment, which causes the teacher/administrator to lose the attention of the students, to modify or cease instructional activities, or to deal with student confrontations or complaints.
• Responsibilities: Adherence to dress and grooming standards is the responsibility of the student and his/her parents/guardians. Enforcement of the school’s dress code and standards is the responsibility of the school administration, faculty, and staff. Students that do not comply with a teacher’s request will be referred to the school administration for corrective action. Consequences for the violation of the dress code are listed in each school’s student handbook.  Any item which violates the dress code may be confiscated and not returned to the student or parent at the discretion of the school administration or law enforcement.
• All schools are expected to enforce the following guidelines.  Individual schools may add to this policy with School Board approval.  It is recognized that activities may arise that call for variations; therefore, exceptions to this policy may be made for special occasions only when so designated by the school administration.
• The Cache County School District has established the following guidelines to aid parents and students in selecting proper school attire:
  • Students should be clean and well groomed (hair, clothes, cosmetics).  If safety is a factor, more stringent standards may be applied.
  • Shoes or sandals must be worn at all times while on campus.
  • Except for religious or medical purposes, hats, caps, and other head coverings shall not be worn or displayed inside school facilities during school hours.
  • Clothes shall sufficiently cover undergarments at all times.
  • See-through or net fabrics, halter-tops, off-the shoulder or low-cut tops, bare midriffs, and muscle shirts (sleeveless/bare midriff shirts) are prohibited.
  • Shorts and skirts must be near the knee.
  • Clothing, jewelry, personal items (backpacks/bags, binders, bandannas, etc.), and skin shall be free of writing, pictures, symbols, insignia, or color combinations which:
    • Communicate crude, profane, or sexually suggestive messages
    • Displays drug, alcohol, or tobacco advertising, promotion, or likenesses
    • Advocate racial, ethnic, or religious prejudice
    • Represent or give evidence to gang membership or affiliation
  • (8)  Metal accessories that present a hazard to the health or safety of the wearer or others are prohibited on school grounds.

Meeting Information

Minutes- Wednesday, November 13, 2024

Minutes

• Welcome to Heritage Elementary School Community Council.
• Introductions of attendees:
  • Justin Maughan
  • Brian Heinsohn
  • Julie Clark
  • Maria Jones
  • Jenni Theophilou
  • Ysenia Garcia
  • Tom Dickinson
  • Shalayne Merrill
  • Lance Robins
  • Mike Merrill
  • Sara Anderson
  • Kendal Welker
  • Angela Sorenson
  • Nate Laurisen
• Review SCC Minutes from last month (October).
• Approval of minutes last meetings minutes from October.
  • Motion to approve 1^st ____Julie Clark_______
  • Motion to approve 2^nd ____Sara Anderson________
• Big Thank You to our PTA for sponsoring, organizing and hosting Safety Week at Heritage.
  • Everything was a success! Loved having it on the week of Halloween.
• Safe School Information Angela Sorenson
  • Safe Routes to School 
    • Reviewed map of safe routes over school boundaries. Area in blue was indicated as walk/parent transport to school area. Reviewed safe routes map, government map submitted to UDOT. There are some courtesy bus stops within the “walk” area based on the safety of how to get to school. The transit authority is only allowed to have a certain number of courtesy stops within the walk area. Theses will remain on Hwy 165 and Hwy 89. Some safe routes don’t have to be shown since they are covered by Buses. Changes can be made to the safe routes, it just shows parents and students the safest routes to get to school. Safe routes don’t have to include undeveloped subdivisions. The school community council can suggest changes to the safe routes.
    • Questions about expectations of who needs to be in charge of telling students about changes to safe routes.
    • Suggestion to send a screenshot of the map to parents via email.
    • Suggestion was made to have an evaluation meeting of safe routes in September or earlier to make sure everything is in a good place before safety week.
    • Before we make any changes the city should do some careful research to make sure the changes are sustainable and supportable.
    • Nibley city is working on completing the sidewalk on the south end of 3200 S. On 3200 S just east of 1200 W was a request for a funeral home. Also talks about a subdivision between 1200 W and 900 W. Lots of construction in the neighborhoods surrounding the school expected.
    • City is testing some traffic calming elements including bulb outs at cross walks and placards in the middle of the crosswalk: testing to see what is most effective. They will collect baseline data first, then collect treatment data to compare the two.
    • Potential to move the school zone from 800 W to right in front of the school. This change will be considered as they finish the middle school to coordinate and make sure it is moved to the right place. 
  • Updates on construction are typically shared on the Nibley city website and social media. Encourage parents to follow Nibley city on Facebook and/or Instagram. Make sure that information is in Spanish and English.
  • The Stonebridge area was built with pedestrians in mind. There are requests to remove the traffic calming devices from that neighborhood. Drivers that don’t live on the road are frustrated by the changes.
  • Nibley is unique that there are four schools, there really has to be consideration for safety of school age children.
  • Nibley City would like feedback on how the road is, consider the road from a driver’s perspective and from a pedestrian’s perspective and send Nibley City feedback.
  • The city was very particular in the construction of 1200 W, every detail was intentional.
  • There is a Nibley City council meeting tomorrow, Nov 14.
  • The city will send Kendal the presentation about the issue and she will pass it along to the council. They will do some research on safe routes moving forward.
  • The construction site has their project manager acting as a crossing guard to help the kids be safe on the way to and from school. 
• Kids Empowered/Safe Routes Assembly done in October 
• Safe Schools/PBIS 
• Accelerated Reading Information (Lindsey Johnson)
  • We’re up and running for kids to take quizzes. Kids can only take the quiz once, but can take it at home.  Work with teachers if there are issues with the tests. The link is on the school website, the kids were all shown how to find it.
    • For Students>Accelerated Reader
    • Library Page>Accelerated Reader
    • Classroom pages>Accelerated Reader
    • They need to be signed in on Google in their student account to log in and take quizzes.
    •  
    • Suggestion made to send instructions home to parents in English and Spanish.
    • Follow the link from the school and the code to enter should be pre-filled.
• RISE Testing Data from prior year Shalayne Merrill
  • School goals and funding from School Community Council page of website. On testing Heritage scored higher than the district and state on almost all subjects. Scores can be accessed through website.
  • Area we need to improve the most (i.e. Math, Science, ELA)
    • Determine which academic area we would like to improve.
    • Our focus will be on the lowest testing areas, lower grades ELA.
• Needs/wants for the upcoming year.
  • Para-Professionals
    • Reading Aides, Amity Interns, Classroom Aides etc.
  • There is almost always need for more aides. School Land Trust supplements Tier II.
  • Amity Interns would be great to have, but housing is very difficult.
• AAPPL Testing for our DLI Spanish students 3-6 grades took place last week.  
  • Report on how we handled this assessment in our computer lab Shalayne Merrill.
    • Testing is ongoing, waiting for sixth grade to finish. We need to be done by the end of the month.
  • What a Teacher needs to be doing for AAPPL. Maria Jones
• School Land Trust spent year to date
  • Update what we have spent year to date.
  • Total Amount for Year: $118,064
  • Spent YTD:   $42,234.          
  • Budget Balance:     $75,831.
  • District goal is no more than 10% carry-over
• District sets the due date for spring reports. 
• TIER II information by Brian Heinsohn
  • Brian utilizes aides for reading intervention. The program is currently fully staffed. There is a lot of growth because retention has been good with the Paras. They’re familiar with the programs which helps effectiveness. CCSD typically scores well with ELA in part because of the Tier II interventions. Tier II has been very successful at helping kids learn to read.
• Motion to Close this meeting:
  • Motion to close 1^st ____Sara__________________
  • Motion to close 2^nd _______Ysenia______________
• Thank you for attending 

Meeting Information

Wednesday, December 11, 2024

Minutes

• Welcome to School Community Council
• Review Minutes 
• Approve Last Meetings Minutes
  • Motion to Approved by_____Julie________Second______Maria______________ 
• Information to Parents 
  • Lunch with a Deputy is going well. No more NOVA - Resource officers at all secondary schools - Deputy Merrill - Heritage Resource Officer
  • Holiday Break
  • Last day of school for students (this month) will be Friday, December 20
  • Back to school on Thursday, January 2^nd 2025
  • 2025 Calender Resended - Bonnie Bickers on committee
• Cache County Safe Technology Utilization and Digital Citizenship (Shalayne Merrill/Lindsey Johnson)
  • Report for School Community Council 
  • Shalayne - Go Guardian - Daily reports - red flags - everything is monitored - all student accounts - in CCSD network - knowing they are being watched, discourages misuse.
  • Lindsey - Digital Citizenship/Literacy - safety, balance - CommonSense Media resource - engaging - password protection.  
• Trust Lands Spent Year to Date
  • Spent $71,236.59   Left: $46,828.41   Percent Left: 40%
  • Less than 10% left by end of May
• School Wide Positive Behavior Intervention & Support Plan (Erin McNeil)
  • PBIS - District requirement - posters of expected behavior - everywhere 
  • Teachers cover it a few times a year, refocus
  • Trackers with students who need extra support
  • 5 min video
• Husky Habits
  • Personalized program at Heritage - One in the same
• School Breakfast @ Heritage
  • Available to all
• Addressing tobacco, alcohol, electronic cigarettes etc. in our district and school 
  • Mr. Mallory will tell us about what he is doing for our PBIS plan.
    • Self-esteem & confidence - making good choices
  • Botvin Life Skills Lessons 4^th Grade Refresh 5^th and 6^th 
    • All 4th grade classes will have all lessons by Christmas. Monthly lessons to end of year.
• Other Information
• Motion to Close Meeting
  • ____Kendal__________Second________Julie______

Meeting Information

Wednesday, January 8, 2025

Minutes

• Welcome to School Community Council
• Review Minutes
  • Approve Last Meetings Minutes
  • Motion to Approve Minutes by______Julie______________Second____Maria______
• School Land Trust Spent Year to Date (Waiting for update from district)
  • Spent: $96,090.04
  • Remaining: $21,974.96
  • % Remaining: 19%   
• Technology needs for next year hoping to use TSSA for these needs
  • Shift technology needs to TSSA, so that school lands trust money can be used for other things
  • Any increase above what we’ve had could potentially be used for technology.
  • Would be preferred to keep using as much of this money as possible for aides and salaries
  • Potential to hand down the technology currently in sixth grade to save some money when sixth grade goes to middle school.
• School Safety (Logan Eubanks)
  • A bill was passed (HB84) that every school is to have a guardian. Armed personnel, not an administrator or teacher. It will be a trained member of staff, they’ll have a background check, mental health checks, etc.
  • Details are still being determined, we are learning as we go.
  • Safety features are being implemented, intercoms, shatterproof coatings on the glass, surveillance cameras.
  • Stephanie Adams (director of safety at the district level) is working on another grant to cover anything that has not been covered by the original grant. The original grant money was given to the district and used on a needs basis with trickle down, so the amount awarded to each school is not necessarily being used at those schools because of other schools having greater needs
  • Fire alarm was not working but should be working now, will confirm on Friday.
• Next years (2025-26) Land Trust Money has not yet been allocated… However, we will base it off $111,000.00 This is an estimate only. 
• Ideas for How Money Should Be Spent 
  • Reading Paraprofessionals for our Reading Program (TIER II)
    • Provide Aide Support to Reading Program. 
    • Cost $79,000.⁰⁰
    • Discussion
      • There is also money from TSSA going toward this.
      • Even if students do not directly receive help from this money, they’re still benefitted when their peers are at a higher reading level because the class can move faster as a whole.
  • AMITY Aides
    • Provide Classroom Support to Teachers/Students. 
    • Discussion: We took this out of our TSSA this year not SLT Plan
      • TSSA due date is in June, housing is an issue.
  • Aide Support
    • Aide Support to Classrooms 
    • Total Cost $23,300.⁰⁰ 
    • Discussion
      • $1000 went from this category to reading aides. 1 in each of 2^nd, 4^th, and 6^th grades.
  • Computers for Classroom (Teacher) 
    • Buy computers for classrooms (where needed)
    • Discussion: Hoping to put this in our TSSA Plan instead of our SLT Plan
      • This could be increased if money is more than we thought.
  • Chromebooks/Box’s for School
    • Buy for school
    • Discussion: Hoping to put this in our TSSA Plan instead of our SLT Plan
  • Software for Accelerated Reading (AR)
    • $7,500.00
    • Discussion
      • May be a little less than this amount, was from TSSA last year. Not every grade is using this, but it is available to the whole school.
  • Matching grant for Library (JMW)
    • $1200.00
• Other items of business
  • School Safety 
• In TSSA we are spending:
  • $15,000 on technology, including iready.
  • $107,000 Accelerated reading, subs, and paras:
  • -($64,000 for para professionals)
  • -($23,000 for teachers)
  • $8475 for supplies
  • -(text books, in service training)
  • $23,000 – Matt Mallory
  • Our goal should be to spend all of the school lands trust money
• Next meeting: February 12 @ 4 pm, we will be covering the AMITY program.
• Motion to Close Meeting
  • _________Sara_________Second____Julie______

Meeting Information

Wednesday, February 12, 2025

Minutes

• Welcome to School Community Council
• Review Minutes
• Approve Last Meetings Minutes:
  • Motion to Approved by__Julie__Second___Maria_____
• Trust Lands Spent Year to Date:
  • Spent Year to Date: $112,249.​​​​​​
  • Funding Remaining: $5,816.
  • % of Funding Remaining: 5.2%
  • Hoping to spend the amount down further.
• School Business:
  • Heritage Elementary School Food Drive March 10-14 Mr. Mallory
• No School Monday, February 17^th President’s Day
  • Friday, February 28^th Teacher PD Day---No School for Students
  • March 6^th and 7^th PTC’s
  • Short Day on Thursday Release at 1:00 No school pre or Kindergarten.
  • No School for Students on Friday due to PTC 8:00-12:00
  • March 3-6^th is Inclusion Week, wear Inclusion shirts on March 5.
  • Maturation Date has been changed to Tuesday, April 8, 2025 (Fifth grade)
• Follow-Up on Proposed Funding for 2025-26:
  • See Other Page or Back-side of this Page.
  • Vote to approve the outline of the plan: Motion to approve: Sara, Second: Kendal, Vote passed
• Public Comments or Input
  • RISE goal was to raise Language Arts scores by 2 percent, scores actually fell by two percent, but Math and Science scores both rose significantly. The point was made that increasing reading ability can help math and science scores. Discussion on how to set our goals for next year, whether to focus on Language Arts again. Americorp aides are able to help in Math.
    • Early morning reading program, providing opportunities for students to read and take quizzes and work on comprehension. TSSA money is key in keeping the school running.
    • Goals will be set using RISE and Acadiance testing.
    • We have awesome kids and parents that care, and wonderful teachers. What the teachers do to help kids learn to like learning and those core subjects is so powerful.
    • We can always be working to improve things, but we do have an awesome school already!
    • We got second place on Inclusion week T-shirt sales!
  • Amnity Housing
    • Make sure housing is sorted out fully before bringing them in, they want the ability to take public transportation. Nail down housing, then offer as many experiences as we can.
  • Magnet School
    • We have high hopes for a beautifully smooth and successful transition when those changes happen
    • Biggest concerns are further unknowns, such as secondary school decisions and questions about how things transfer, etc.
• Next Meeting: Wednesday, March 12, 2025 @ 4:00 PM
  • Vote on new plan
  • Sign off on new plan
• Motion to Close Meeting
  • ___Kendal_______Second_______Julie__________

Meeting Information

Wednesday, March 12, 2025

Minutes

• Welcome to School Community Council
• Review Minutes 
• Approve Last Meetings Minutes
  • Motion to Approved by____Julie_______Second______Maria___________
• Trust Lands Spent Year to Date
  • Total Distribution for 2024-25: $118,065.
  • Amount Left: $5,818
  • Need to be under 10%: we are at 5%
  • In general, we are done spending for the year, may get down to $4,800 before the end of the year.
• School Plan for 2025-2026
  • Final Proposal for Next Year Spending (see back)
    • Language arts focus, aiming for a 2% increase in test scores. Prioritize English Language Arts. Progress will be measured with the acadiance test results and RISE assessments. 
    • Action plan: Hiring reading paraprofessionals and Tier II, as well as classroom aides. Accelerated reading and funding for Library. 
  • Approve Plan for 2025-26 School Year
    • One clerical error on the website that is seeming to indicate we have double the budget than we do. Once that error is fixed plan can be submitted. 
  • Signatures for plan
    • Julie moves to approve, Sara seconds, Motion to approve once the clerical mistake is corrected, vote was unanimous in the affirmative. 
• Community Input
  • N/A
• Parent Input
  • ​N/A
• Other Input
  • ​N/A
• PBIS/Husky Habits Mr. Mallory
  • Positive Behavior Intervention Supports, Mrs. McNeil, Mrs. Sorensen, and Mr. Mallory all help with different parts of PBIS. Reviewing the different Husky Habits with students. PBIS in preps, working on behavior as well. Earning points in prep gets them prizes. Students are enjoying the prizes and getting stars in prep. In fourth grade students get a life skills class as well. 
• Thank you for attending
• Motion to Close Meeting
  • ​​​​​​​​​​​​​​___Sara______Second______Julie_____

Heritage Elementary School Community Council Agenda

Wednesday, April 16, 2025

I. Welcome to School Community Council

II. Review Minutes 

III. Approve Last Meetings Minutes

 Motion to Approved by___Julie_____Second_____Maria______ 

IV. Trust Lands Spent Year to Date

Total Distribution for 2023-24:    118,065.00

                                                       Spent Year to Date:                       114,819.00

                                                       Amount Left:                         3,246.00 

                                      Percent Remaining:            Less Than 3%

District goal is no more than 10% carry-over

The more we spend the better off we will be in case they take extra money that is remaining. 

V. School Plan for 2024-2025

1. Plan Submitted 😊 – Signatures were accepted, the school board look at it tomorrow.

VI. Community Input

Teachers for next year – pretty much everyone is coming back. Looking for a new music teacher, and an SLP for preschool. 

We have awesome reading teachers

VII. Parent Input 

None

VIII.    Other Input

It would be good to find non-DLI parents to join SCC. 

Literacy is the goal, and affects everything, a great place to continue to focus.

No meeting in May

IX. Thank you for attending

X. Motion to Close Meeting____Sara_______Second_______Julie________

Thank you all for attending! 

The May 2025 mtg. was cancelled.